Help Centre > Buyer Support > Create and manage your DPS
Create and manage your DPS
A Dynamic Purchasing System (DPS) is used to purchase goods, works and services. It’s similar to a framework but has the functionality to add new suppliers and services at any time – meaning your opportunity is flexible and dynamic. Let's get started and set up your DPS.
Log in to Cimple
Navigate to your dashboard by clicking 'Buyers' along the top-navigation bar and then click on 'Buyer dashboard'
Click the box in the middle of the left-hand sidebar labelled ‘Create opportunity’
Select ‘Create DPS’ at the bottom of the list
Click ‘Start opportunity creation’
Next, fill out your competition details and click ‘Next step’
Choose whether or not you want to include the Standard Selection Questionnaire (SQ) which gives you (the buyer) the opportunity to capture the suppliers information data
Technical questions. Add as many questions as you like, and make sure to include the format that you’d like the response to be given in (i.e text response, yes-no answer)
Choose your DPS filters
Review your DPS to make sure you’re happy with the information you’ve given, then click ‘Publish opportunity’ to finalise your DPS
Manage suppliers on your DPS
As the DPS owner, you will need to approve award or reject suppliers onto your DPS, which can all be done by following the steps below:
Log in to Cimple
Navigate to your dashboard by clicking 'Buyers' along the top-navigation bar and then click on 'Buyer dashboard'
Find ‘Live competitions’ in left sidebar
Click ‘View Applicants’ for the chosen DPS
Select the ‘Suppliers’ tab
View suppliers based on their status e.g. to be evaluated/awarded/rejected
Click ‘View details’ to see a supplier’s submission and award/reject as you see fit
Click ‘View feedback’ to provide your feedback to the supplier
To download supplier submissions:
Click ‘Download responses’ to download all supplier submissions for the DPS
Or click on the white box in the download column for the chosen supplier(s) and then the blue download responses button to download a single supplier submission
Manage buyers on your DPS
As the owner of a DPS, you can easily manage which of your fellow buyers can use your DPS to run competitions of their own. This can all be done through the uploading of an access agreement. The potential buyers will need to upload a signed access agreement for you to review before they are granted permission to use the DPS.
To upload an access agreement:
Log in to Cimple
Navigate to your dashboard by clicking 'Buyers' along the top-navigation bar and then click on 'Buyer dashboard'
Find ‘Live competitions’ in left sidebar
Click 'View applicants' for the chosen DPS
Select the 'Documents' tab along the top
Upload the necessary document under 'Access agreement for buyers' (this can be updated at any time as needed)
Select 'Save documents'
To accept or reject buyers:
Log in to Cimple
Navigate to your dashboard by clicking 'Buyers' along the top-navigation bar and then click on 'Buyer dashboard'
Find ‘Live competitions’ in left sidebar
Click 'View applicants' for the chosen DPS
Select the 'Buyer's tab
View buyers based on their status e.g. applied, accepted, rejected
Click the blue download button to see a buyer’s submitted access agreement
Then you're free to accept or reject a buyer as necessary
Lastly, feel free to feedback
Manage supplier documents for your DPS
As the owner of a DPS, you can easily manage the documents which are visible to the suppliers on Cimple. The potential suppliers will be able to view and download these documents either before, during or after applying to the DPS.
To upload or update the supplier documents:
Log in to Cimple
Navigate to your dashboard by clicking 'Buyers' along the top-navigation bar and then click on 'Buyer dashboard'
Find ‘Live competitions’ in left sidebar
Click 'View applicants' for the chosen DPS
Select the 'Documents' tab along the top
Upload the necessary document under 'Supporting Documents for Suppliers' (this can be updated at any time as needed)
Select 'Save documents'
Next Step: Head to your Cimple dashboard and create your next opportunity
Need help? Feel free to reach out to us if you have any questions.