As an evaluator, you will receive an email inviting you to join the organisation account on Cimple ahead of the opportunity being published. You will need to first accept the invite request and create a user account, and once complete you’ll be set up as an evaluator with the organisation.

If you have been assigned to an opportunity, you will receive an email notification highlighting all of the important information such as the evaluation deadline date and the scoring matrix (if provided by the buying organisation). 

1. Log in to Cimple

2. Navigate to your dashboard by clicking 'Buyers' along the top-navigation bar and then click on 'Buyer dashboard'

3. Select ‘Live’ from the competitions list in the left-hand sidebar

4. Locate the opportunity you’re looking for using your dashboard and scrolling

5. Click ‘View details’ once you’ve found your opportunity and click on ‘View applicants’ to view relevant details in the panel at the top of this page.

6. Supplier submissions will become visible once the opportunity deadline date has passed.

Once the opportunity closing date has passed, evaluators will be notified that they can now log in to Cimple and begin scoring supplier applications. 

1. Log in to Cimple

2. Navigate to your dashboard by clicking 'Buyers' along the top-navigation bar and then click on 'Buyer dashboard'

3. Select ‘Closed’ from the competitions list in the left-hand sidebar

4. Locate the opportunity you’re looking for using your dashboard and scrolling

5. Click ‘View applicants’ once you’ve found your opportunity to see the dashboard of applicants for you to review and score

Evaluators will be able to save scores for all sections they’ve been assigned to. To score a supplier’s application:

1. Click ‘View detail’ for the supplier’s submission you’d like to evaluate

2. A panel will appear showing the details of the submission broken down by each section e.g. SQ response, commercial response etc.

Scoring the SQ - this section is scored as a pass/fail. Based on the answers the supplier has given, you can score appropriately and add in any feedback for the supplier.

Scoring the commercial response - this section is scored out of 100. You can also add in any feedback for the supplier. If there is a commercial template to review, you will be able to download it in this section.

Scoring the technical questions - this section can include pass/fail questions, information only and percentage weighed questions. If the supplier has uploaded documents in response to the technical questions, you will be able to download them in this section. You can also add in any feedback for the supplier. 

Scoring the social questions - this section can have pass/fail questions, information only and percentage weighed questions included. If the supplier has uploaded documents in their response, you will be able to download them in this section. You can also add in any feedback for the supplier. 

If the scoring type for a question is percentage weighted, then you will score the answer out of 100. You can read more about our scoring logic here. 

The scoring can all be saved in part and completed in stages. To save the scoring at any time, click the blue ‘Save progress’ button at the bottom of the panel. You will be able to edit any of the evaluation up to the evaluation deadline date which has been set by the moderator.

To add feedback to a supplier’s application:

1. Click ‘View detail’ for the supplier’s submission you’d like to give feedback on

2. A panel will appear showing the details of the submission broken down by each section e.g. SQ response, commercial response etc.

3. Once you have inputted the scoring for the overall section you will also see a feedback box where you can add in any necessary information. This will be viewed by the moderator before they award/reject the supplier(s).

Note: this feedback is only displayed to the owner of this opportunity, and does not get shared with the supplier directly. It’s used by moderators to assess suppliers and incorporate in their own feedback summary for applicants.

As the moderator, you will need to invite the evaluators to join your organisation account on Cimple ahead of the opportunity being published. You are able to invite new users to join the organisation in your organisation settings. When all evaluators are set up on Cimple, you can then assign them to the opportunity during the creation steps.

1. Log in to Cimple

2. Navigate to your dashboard by clicking 'Buyers' along the top-navigation bar and then click on 'Buyer dashboard'

3. Click the box in the middle of the left-hand sidebar labelled ‘Create opportunity’

4. Select which notice you’d like to publish. Remember, you can hover your mouse over each option to learn more and decide which notice best suits your needs.

5. In step 1 (competition details), there will be a section for evaluation details, where you can add in the section weighting for the tender split into the commercial, quality and social weightings. 

You will then see a box titled 'Do you wish to use our in-platform evaluation feature?'. If selected, you can enter the following information for your competition:

a. Deadline date for evaluation

b. Scoring matrix

1. As you move through to the next section of the opportunity, you’ll be able to select the evaluator(s) in your organisation and assign them to that specific section.

2. You will also be able to add in your questions for the quality, commercial and social section. For each question that is added you will be able to set the scoring type for the question, choosing from: Pass/Fail, Information only or Percentage scored. You can find out more information about our scoring logic here.

• If a % weighting has been given to either the quality or social section then a percentage-scored question must be added into those sections. 

3. Complete the remaining steps of creating your opportunity and once published, selected evaluators will be notified that they have been assigned to a new competition on Cimple.
   
   

Once you’ve published a tender, suppliers will respond with bids to win the opportunity. To view the evaluation details and status, follow these steps:

1. Log in to Cimple

2. Navigate to your dashboard by clicking 'Buyers' along the top-navigation bar and then click on 'Buyer dashboard'

3. Select ‘Closed’ from the competitions list in the left-hand sidebar

4. You can then choose to view the details of closed competitions

5. Select the ‘View applicants’ button visible within each notice to see a list of applicants and their status. The evaluation status will show as either complete or incomplete based on how far along the evaluators are.

6. Also if you click the view details button along the top nav, you will be able to see how many evaluations have been completed by the evaluators.

Once the evaluation deadline date has passed, you will be able to login to Cimple and see the completed scoring: 

1. Log in to Cimple

2. Navigate to your dashboard by clicking 'Buyers' along the top-navigation bar and then click on 'Buyer dashboard'

3. Select ‘Closed’ from the competitions list in the left-hand sidebar

4. Select ‘View details’ for the competition you are looking to review

To view final scores left by the evaluators for applicants to your opportunity:

1. Log in to Cimple

2. Navigate to your dashboard by clicking 'Buyers' along the top-navigation bar and then click on 'Buyer dashboard'

3. Select ‘Closed’ from the competitions list in the left-hand sidebar

4. Select ‘View details’ for the competition you are looking to review, then ‘View applicants’ to see the applicants dashboard

In your dashboard, you are able to search through to see a particular supplier’s application and overall scoring. If you select ‘View details’ on a submission, you can see the overall evaluation result in the right-hand tab, which will include:

• Overall score (average of the evaluator’s scores)

• Names of evaluator(s) and their scoring

• Scoring for each section of your competition (if applicable)

  • SQ responses

  • Commercial response

  • Technical questions 

  • Social value questions

• For each section, you will see individual question scoring and any feedback which has been left by the evaluator

1. Log in to Cimple

2. Navigate to your dashboard by clicking 'Buyers' along the top-navigation bar and then click on 'Buyer dashboard'

3. Select ‘Closed’ from the competitions list in the left-hand sidebar

4. Select ‘View details’ for the competition you are looking to review, then ‘View applicants’ to see the applicants dashboard

5. Select ‘View details’ on a submission, and in the right-hand tab you will see ‘Evaluation result’

6. Under this heading, you will be able to see each of the evaluators scoring, and if you would like to exclude an individual score, you can use the toggle button

7. The overall scoring for the supplier will then be updated accordingly

1. Log in to Cimple

2. Navigate to your dashboard by clicking 'Buyers' along the top-navigation bar and then click on 'Buyer dashboard'

3. Select ‘Closed’ from the competitions list in the left-hand sidebar

4. Select ‘View details’ for the competition you are looking to review, then ‘View applicants’ to see the applicants dashboard

5. Select ‘View details’ on a submission, and in the right-hand tab you will see ‘Evaluation result’

6. Under this heading, you will be able to see each of the evaluators scoring, and how it’s broken down  by each section of the competition

For more information on how to award your competition, keep reading here. 

As the buyer, you’re not obligated to provide detailed feedback, but doing so is courteous and encouraged so that suppliers can understand why you chose someone else. You can even give feedback to your awarded candidates. Let’s get started:

1. Log in to Cimple

2. Navigate to your dashboard by clicking 'Buyers' along the top-navigation bar and then click on 'Buyer dashboard'

3. Select ‘Closed’ from the competitions list in the left-hand sidebar

4. Select ‘View details’ for the competition you are looking to review, then ‘View applicants’ to see the applicants dashboard

5. Select ‘View details’ on a submission, and in the right-hand tab you will see ‘Evaluation result’

6. In this section, you will be able to see a collection of feedback that has been submitted by the evaluator(s). 

7. To send feedback to the supplier, use the section titled ‘Overall feedback for the application’. Here you can add in feedback in two formats; text or documents. Make sure to select ‘Save feedback’ once you’ve finished adding feedback for the supplier. Suppliers will be notified via email once you’ve sent feedback to them.